Requisition: ESI0124
Operations Assistant
Job Responsibilities:
Position directly supports the Acquisition and Tools and Technology team within the Common Aviation Support Equipment Program Office (PMA260). Duties include providing high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Tasks also involve preparing travel orders, authorizations, and vouchers in Defense Travel System (DTS). Will review and update PMA260 briefings; revise/manage PMA seating configurations; and create/distribute “All Hands” messaging and meeting makers. Position will also support the executive staff such as managing personnel requirements for PMA260 Infrastructure personnel in CSPT, conducting quarterly reviews with IPTLs, providing updates to Program Office leadership, and ensure PMA260 initiatives are captured/documented in accordance with Cost Pillar requirements, while assistingPMA260 personnel with the overarching Cost Pillar Process. Other duties include providing basic IT support by assisting with office and conference room IT configurations and troubleshooting; performing inventory management of PMA260 property; conducting demonstrations and training for incoming personnel; and providing NMCI support, such as setting up computer assets, completing paperwork, tracking computer hardware, and placing orders. Will also update documentation and tools, such as organizational charts and distribution lists; perform PMA260 official mail manager duties; establish, track, and facilitate PMA260 training events; and generate and revise PMA260 User Guides, processes, policies, and business rules. Positionis located at NAS Patuxent River, MD and includes an 80/20 hybrid work environment (in-office and telework).Requisition #ESI0124.
Qualifications & Requirements:
- Requires a BA/BS degree, OR an AA/AS Degree plus four (4) years of work experience, OR a HS Diploma/GED and six (6) years of work experience.
- Must have at least one (1) year of experience in a DoD-related customer or business-oriented position.
- Must be able to obtain/retain a DoD Secret security clearance level.
- Experience with DTS, AMS CDRL and CSPT tools, MS Project, Project Online, and OnePager Pro arehighly desired.