Executive Secretary

Requisition #2023-002

Executive Secretary

Job Responsibilities:

Duties include supplying quality and timely administrative assistance directly to the Program Management Department (PMD) Head and the PMD Operations team. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Supports organizational operations by developing procedures; planning and directing execution of administrative support efforts; and monitoring and reporting progress. Supports reviews to ensure compliance with documented policies and procedures. Collaborates with functional team members and leadership. Position is located in Patuxent River, MD. Requisition #2023-002.

Qualifications & Requirements:

  • Requires a BA/BS degree and five (5) to ten (10) years of executive secretary/administrative assistant level experience. ALLOWABLE SUBSTITUTION: AA/AS degree with an additional two (2) years of experience OR a high school diploma/GED and an additional four (4) years of experience.
  • Familiarity with DoD/DoN/NAVAIR Acquisition organization, processes, and policies is required, along with experience in calendar management, conference room management, Defense Travel System (DTS), Base Access Security Information Control System (BASICS II), proofreading/tech editing, and MS PowerPoint, Excel, SharePoint, and TEAMS.
  • Experience with MS One Note and Defense Information System for Security (DISS) is highly preferred.
  • Must have an active Secret level DoD security clearance.